ClarityTel Industry Insights

How a VoIP System Can Save Your Business Money…


In today’s fast paced world the businesses have adapted to new technologies and the motive is to cut costs while making huge profits. If you are already running a business and are wondering about ways you can manage large savings then you must consider the tools you use for business communications. In this article we discuss ways to achieve cost savings simply by switching to VoIP based phone systems. Voice over Internet Protocol – commonly known as VoIP, is a communication system that renders making and receiving phone calls super easy by using internet without the old cables and equipment.

So, with a VoIP phone system one may prepare to take advantage of numerous futuristic features along with least costing as compared to conventional landline phone systems. Let’s learn more about VoIP services and how they could impact your business growth.

Go on, read further!

Business communication and VoIP

Having VoIP phones for your business should be the best decision you will ever make. VoIP is not only cost-effective, it’s the most convenient form of communication which could be another factor for the productivity of your business whether in office or for employees working from home. 

VoIP is a modern communication technology that routes voice calls using internet connectivity instead of a phone line. It is affordable and certainly the very best communication system with multiple telephone lines in an interconnected interface. VoIP phones empower employees with multiple functionalities including automated responses, private and shared voice message boxes, call management, conference calling, call transferring, etc. 

Money-saver benefits of VoIP in business

VoIP service is in fact more than a communication system. With VoIP you save money, communicate in a customised manner, and make your work easier with better efficiency. As you read further, you’ll find how easy to use and affordable VoIP technology is. 

So, let’s learn more:

1. Scalability and Flexibility

VoIP phones take away all your worries with their scalable features to suit your business needs. This allows you to pay selectively for only the services that you require, eventually reducing all extra and unnecessary costs. 

2. Hardware and Software

Turning to VoIP phone systems can be the best thing ever as that needs no extra expenditure over software, hardware, technician, or hard-core IT professionals. This, in turn, helps businesses save a good amount of money. VoIP may easily take over your traditional phones as you don’t have to deal with any complications since all updates are done via software. 

3. Cost-effective Plans

Which business in the world won’t like communication plans that offer best quality at lowest prices? Everyone does, right?! Low cost plans attract businesses, and nothing could be better than VoIP for that matter! VoIP is literally the most amazing hosted IP communication technology of the modern times due to the associated money saving plans and benefits which one can never dream of in the case of traditional phone systems. Make and receive VoIP calls with internet connection much more affordably as compared to landlines. 

4. Calling Fees

Calling fees, whether local, national or international, is a big concern- especially if you own a business where you have a large number of calls being made and received on a daily basis. International calls are supposedly expensive but VoIP technology not only lets you call internationally in a matter of seconds for longer durations, but also lets you do that in the least possible rates. Businesses that employ VoIP communication avoid shelling out money for long distance calls as VoIP service providers benefit from existing IP networks. Doing so eventually helps them to bypass conventional phone operators globally.

5. Quick Messaging 

What could be more convenient than text messaging? Various VoIP phone systems are associated with text messaging servers which facilitates easy and quick communication between employees without incurring any texting costs ultimately saving extra money.  It allows users to share important information without bringing in any kind of pause.

6. No Equipment & Installation Charges

VoIP phone systems are extremely easy to maintain. It is more like a plug-and-play service with equal to no costing for installation or any kind of additional equipment. All this tends to cut off a significant amount of costs that would have otherwise come lingering with traditional phone systems.

Corporate VoIP phone systems require little charges for installation costs and other than that you have got the full liberty to purchase additional numbers as per the requirement. Install VOIP phone systems for just half the price you used to pay for conventional phones.

7. Throughput Maintenance and Easy Adjustments

Upgradation of the network equipment such as modem, router, and other stuff improves the phone system. Use VoIP corporate phones and never get charged for upgrades and updates by the service providers. Nor will there be any extra maintenance required. Apart from all this the VoIP phones are immensely easy to configure without requiring expert assistance. Don’t you think it will save a measurable amount of money for the business?

Employees who Work from Home

Business needs are rapidly changing with shifting world scenarios. When employees are required to work from home, it is the VoIP technology that confers them the ease and flexibility to manage their projects and work seamlessly. Apart from that, there’s good news for the management teams where they can easily track the status of the remote workers on desktop management screens or on their phones.  


Now that we know that VoIP technology routes voice data between the callers over the internet, it is plain obvious that you’re going to save large amounts. As VoIP employs the local area network and Internet to connect the phone system for communication, your phones can be used anywhere whether at offices or home. The greater flexibility in terms of portability and customisation offer varied ways for businesses of all sizes to save money in business operations. To pick the right service and get the processes executed seamlessly, it’s important to choose the right service provider for VoIP as per your business requirements.

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